Privacy Policy
This policy explains what information Mishri Devi Charitable Trust(“the School”) holds about students and their parents or guardians in this portal, why it is held, and who it is shared with. The School is the controller of that information. The portal software is provided by Edquark, which processes the information only on the School's instructions.
What we collect
- Identity and contact details — student name, admission number, date of birth, class and section, address, and parent/guardian names, phone numbers and email addresses.
- Academic records — attendance, marks and report cards, homework and assignment submissions, remarks and observations recorded by teachers.
- Fee records — the fee heads applicable to the student, concessions, amounts billed and paid, receipt numbers, payment mode, and the status of any online payment order.
- Account and technical data — the login ID issued by the School, an encrypted (hashed) password, and ordinary server logs such as IP address and timestamps, kept for security and troubleshooting.
What we never collect
We do not see, receive or store card numbers, CVVs, UPI PINs, net-banking credentials or any other payment instrument details. Online payments are completed on the hosted page of our payment gateway, Cashfree Payments. Those details are entered on Cashfree's systems and are never transmitted to us. All we receive back is whether the payment succeeded, for how much, and a reference number.
Why we use it
- To run the school — admissions, attendance, teaching, assessment and reporting.
- To bill and collect fees, issue receipts, and keep the accounts required by law.
- To communicate with parents about their own child — notices, fee reminders, and results.
- To keep the portal secure and to investigate misuse of a login.
Who we share it with
- Cashfree Payments, our payment gateway, receives the order amount and a reference for the payment, so it can process the transaction.
- Hosting and storage providersengaged to run the portal, under contract and only to the extent needed to host the School's data.
- Statutory and affiliating bodies — such as the education board — where a disclosure is required by law, by regulation, or by a valid order of a court or authority.
We do not sell personal information, and we do not share it with advertisers or use it for advertising of any kind.
Who can see what
Access inside the portal is role-based. A parent or student login can see only that student's own records. Staff see only what their role requires — a class teacher sees their class, the fee office sees fee records. Every login is issued by the School and can be withdrawn by the School.
How long we keep it
Academic and fee records are retained for as long as the student is enrolled and thereafter for the period required by the School's obligations under education regulations and tax and accounting law. Payment and receipt records, in particular, are retained for the statutory accounting period. Server logs are kept for a short operational period and then discarded.
Security
The portal is served only over HTTPS. Passwords are stored hashed, never in readable form. Sessions are held in signed, HTTP-only cookies. Access to the underlying database is restricted to the School's administrators and to Edquark staff maintaining the system.
Your choices
You may ask to see the information held about your child, to have anything inaccurate corrected, or to have information deleted where the School is not required by law to keep it. Write to the School using the details on the Contact Us page. We may need to verify that you are the parent or guardian on record before acting on a request.
Changes
If this policy changes, the updated version is published on this page with a new “Last updated” date below.
Last updated: 6 August 2026